PERSONAL DATA PRIVACY NOTICE

We respect and protect the privacy of users and will only use the information that we collect about you lawfully.

Since 25th May 2018 the General Data Protection Regulation (GDPR) governs the holding of personal information. We have a Data Privacy Policy that sets out how we handle your data and explains your rights under the law. This is published on our website at www.csaidfund.org.uk, or is available on request.

Please let us know if your contact details change.

Collection of personal data

We collect information from details you provide us when you use our contact form, and from any email messages that you may send to us. We keep your personal data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements. We do not share, sell or distribute your personal data with any third party without your permission except where the law requires us to do so.

Anonymous data collected through this website

We use Google Analytic software tools to collect statistical information automatically about your visit to our website. The demographic data and browsing patterns obtained is only used in aggregate form and, as such, cannot be used to identify you personally. Such aggregate information helps us to audit usage of this website and improve the service it provides.

Cookies

In order to collect the anonymous data described above we use temporary "cookies", which are small text files sent to your browser and stored on your computer's hard drive. Cookies are also designed to remember things such as previously entered form information or the clicking of links. Cookies by themselves cannot be used to discover the identity of the user, nor do they damage your computer. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer, though this may prevent you from taking full advantage of the website.

DATA PRIVACY POLICY

Personal data relates to a living individual who can be identified from it (the ‘data subject’.) The processing of personal data (including use) is governed by the General Data Protection Regulation (“GDPR”) which will shortly be incorporated in a new Data Protection Act.

The Aid Fund has a lawful basis for keeping and using the personal data of its trustees and secretary, as they have shown their consent by the affirmative action of becoming trustees or secretary, as the case may be. Holding the personal data of other persons on a mailing list or in some other form serves the legitimate interests of the Aid Fund in publicising its activities, seeking financial support and administering the programme of aid for persons in need of Christian Science nursing care. Some data subjects’ personal information is in the public domain by being listed in the Christian Science Journal.

The Aid Fund will therefore continue to hold and use the personal data of the following, unless they indicate a wish to be removed from the list:

- the trustees and secretary;
- financial advisers;
- individuals who apply for aid;
- individuals who provide Christian Science nursing services;
- Christian Science practitioners who support applications for aid;
- administrators of Christian Science houses and of Home Visiting Services in the UK;
- the manager and staff of the District Manager’s office, Committees on Publication.

Personal data of individuals is used -
• to perform the functions of the Aid Fund;
• to maintain financial records;
• to inform people of the activities of the Aid Fund and news of related Christian Science nursing
activities anywhere in the world;
• generally to promote the interests and achieve the purposes of the Aid Fund.

The Aid Fund complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

All personal data will be treated as strictly confidential and will only be used in order to carry out a service to the data subject or for purposes connected with the activities of the Aid Fund. It will not be shared with third parties except with the data subject’s consent; it will not be sold, and it will not be used for marketing.

Trustee and secretary and other personal data will be retained while it is still current. Financial records will be retained for 6 years after the end of the financial year they relate to.

If the Aid Fund wishes to use personal data for a purpose not covered by this Data Privacy Policy, a new notice will be issued explaining the use, setting out the purpose and processing conditions and seeking the data subject’s consent.

Data subjects have the right -
• to request a copy of any personal data which the Aid Fund holds about them;
• to request the Aid Fund to correct any personal data that is inaccurate or out of date;
• to request that personal data be erased if it is no longer necessary for the Aid Fund to retain it;
• to withdraw consent to the processing at any time;
• to request the data controller to provide them with their personal data and, if they wish, send it to another data controller;
• if there is a dispute about the accuracy or processing of personal data, to request a restriction be placed on further processing;
• to object to the processing of personal data;
• to lodge a complaint with the Information Commissioner’s Office; see the website at www.ico.org.uk.

All data subjects will be provided with a Privacy Notice informing them of this Data Privacy Policy, unless their names are in the public domain. The same will apply to new trustees and other new names in future.

The Data Controller is the Board of Trustees of the Aid Fund.

This policy will be reviewed every 2 years.

Adopted: 25 May 2018

 
 
Mailing Address
NEW ADDRESS: PO Box 955, Richmond, TW9 9HF
Telephone
07794 324787
Charity Number
277849
Privacy Policy